Healthy Roster Safety and Security
Your Data Is Safe with Healthy Roster
Trusted. Proven. Secure.
At Healthy Roster, we know you're not just protecting records—you’re protecting people. That’s why we’ve built the most secure and compliant EMR and engagement platform for Athletic Trainers. From encryption to access control, we take every measure to safeguard the personal, medical, and educational information entrusted to us.
What Sets Us Apart in Security
✅ Built on Compliance
We’re fully HIPAA and FERPA compliant, meeting all federal standards for handling health and education data.
✅ Independently Verified
Healthy Roster is SOC 2 Type II compliant, which means our controls and systems are regularly audited by third-party security experts.
✅ Purpose-Built for Protection
Security isn’t an afterthought—it’s woven into every part of our platform. From login to logout, your data is encrypted, monitored, and controlled with precision.
Core Protections You Can Count On
🔐 Strong Data Encryption
All sensitive data is encrypted—both in transit and at rest—so that it’s protected every step of the way.
👁️ 24/7 Threat Monitoring
We utilize intrusion detection systems and real-time infrastructure monitoring to prevent, detect, and respond to threats immediately.
📋 Strict Access Controls
Only authorized personnel with a business need can access production systems. Multi-factor authentication (MFA) is required for remote access.
🧾 Audit Trails & Log Management
We track system access and activity to ensure transparency, accountability, and fast incident resolution.
👨💼 Vetted Team, Secure Culture
All employees undergo background checks, sign confidentiality agreements, and are trained in security protocols. Security is part of our company culture.
🗂️ Secure Data Retention & Disposal
We follow best practices for data retention and securely delete or purge customer data upon service termination.
Want the Full Breakdown?
We believe in transparency. Click below to see our entire Security infrastructure.
You're in Good Hands
With Healthy Roster, you’re partnering with a company that puts your patients’ privacy and your organization’s security first. We don’t just check boxes—we build trust.
That’s why Athletic Trainers, schools, and healthcare systems nationwide rely on us every day.
Questions to Ask ANY Company Before Choosing an Athletic Training EMR
Security should be part of every Athletic Training software evaluation. Before selecting an EMR, Athletic Trainers and administrators should ask how student-athlete data is protected, who can access information, and what safeguards are in place to reduce risk.
Are you SOC 2 Type II certified?
Independent audits verify that security controls are in place and functioning effectively. This demonstrates an ongoing commitment to protecting sensitive information.
How do you protect athlete data?
Understanding how data is secured helps reduce privacy and compliance risks. Organizations should know how information is stored, transmitted, and safeguarded.
Do you support HIPAA and FERPA workflows?
Schools and universities often need to consider both healthcare and educational privacy requirements. Software should support workflows that help organizations meet those obligations.
How is communication secured?
Secure communication reduces the need for personal text messages, email chains, and unmanaged communication channels that can expose sensitive information.
How is data encrypted?
Encryption helps protect sensitive information while it is stored and transmitted, reducing the risk of unauthorized access.
Are permissions role-based?
Role-based access ensures only authorized users can access athlete information and limits visibility to only what each person needs to do their job.
How do you monitor security threats?
Ongoing monitoring helps identify, assess, and respond to potential issues quickly as part of maintaining a secure platform.
What happens to data when a contract ends?
Organizations should understand how data is retained, exported, archived, or removed so they can plan for a smooth transition if needed.
Frequently Asked Questions
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Healthy Roster supports Athletic Training workflows with HIPAA-conscious processes designed to help organizations protect sensitive health information and maintain secure documentation practices.
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Yes. Healthy Roster supports FERPA-conscious workflows, which is especially important for high schools, colleges, and universities that manage student-athlete records.
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SOC 2 Type II is an independent audit that evaluates how an organization manages security controls over time. It verifies that systems and processes are operating effectively to protect sensitive information.
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SOC 2 Type II demonstrates an ongoing commitment to security and data protection. It provides schools, universities, and healthcare organizations with additional confidence that their data is being managed responsibly.
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Healthy Roster uses multiple layers of protection, including encryption, secure infrastructure, access controls, and continuous monitoring practices to help safeguard student-athlete information.
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Yes. Healthy Roster includes secure communication tools that reduce reliance on personal text messages, email chains, and other unsecured communication methods.
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Access to athlete information is controlled through permissions and user roles, ensuring that only authorized individuals can view or manage sensitive data.
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Healthy Roster utilizes ongoing monitoring and security practices to identify, assess, and respond to potential threats as part of maintaining a secure platform.
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Organizations can work with the Healthy Roster team to understand data retention, export options, and offboarding procedures to ensure a smooth transition.
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Athletic Trainers manage sensitive student-athlete information every day. Using secure systems helps protect privacy, reduce risk, and create confidence among athletes, parents, administrators, and healthcare partners.